Action Center
Easily monitor your hiring process across all locations with Hireology’s new feature, Action Center.
With Action Center you can:
👀View All Jobs, Pinned Jobs and jobs with Delayed Review Time
📍Filter by location, city and state or hiring manager
📌Pin jobs you want to monitor
⏲️Track how many jobs have Delayed Review Time and set your own parameters for this metric
Account admins can turn on Action Center on the Preview Feature page. Read the Knowledge Base article for more information.
Improved Adams Keegan Payroll Integration
💸New hire data from Hireology can now be securely transferred into Adams Keegan. This integration allows you to convert candidates to employees as soon as they’re hired.
Information synced includes:
First and Last Name
Email
Address
SSN
Position Title
Position Type
Start Date
Pay Rate Type
Rate
Pay Frequency (weekly, bi-weekly, semi-monthly, monthly)
Read the Knowledge Base article for more information.
Candidate Search Now Supports Nicknames
🔎Get results within our candidate search when searching for nicknames. For example, when searching for ‘Bobby’ you can expect to see results including the name ‘Robert’.
Read the Knowledge Base article for more information.
Enhanced Preview Feature Page
🪄Hireology recently improved its Preview Features page, where you can turn on new features before activating them.
Improved Candidate Search
🔎Hireology introduced new AI-powered search on the candidates page. In one box, with disposition code filters, users can search for:
Name
Phone number
Within the resume
Partial information
Read the Knowledge Base article for more information.
Update to Indeed Partnership
Starting on October 1, jobs double posted via Hireology AND Indeed directly will only receive organic traffic on the Hireology hosted job.
New Billing Page
💳Credit Card Changes: Your team can now easily manage its own credit cards for billing. Simply go to the billing page from the My Account menu to make a change. Note: This option is only available for account owners.
Read the Knowledge Base to find out more
Other Updates
🔑SSO: The Hireology mobile app now has SSO.
Download the app in the Google Play Store
Download the app in the Apple App Store
🌐Career Sites: The spot where you change your career site URL has changed. You now update it on the Career Site page on the settings page. Note: This option is only available for account owners.
Read the Knowledge Base article to find out more
Hireology Bug Fixes: Improved Functionality!
Here's a breakdown of some recent improvements we've made to Hireology:
🪄AI Assistant Back in Action: Our new AI Assistant in the app is now functioning as intended, ready to assist you with your hiring needs.
✉️Follow-up Emails with Confidence: We've resolved an issue with the "Missing Information" dynamic field link in follow-up email templates. This ensures the link remains valid for applicants regardless of their application date.
💸Seamless ADP Integration: Default value information now syncs flawlessly to ADP, removing potential roadblocks in your payroll process.
🔤Organized Communication: SMS templates and disposition codes are now organized alphabetically, making them easier to find and use.
💼Streamlined Job Management: We've addressed issues with assigning multiple hiring managers and duplicate notifications. You can now confidently manage jobs without these errors.
👥Individualized EEO Submission: Submitting EEO questions separately is now available, ensuring a smooth and compliant hiring process.
🧑💻Stay Logged In with Confidence: The "remember me" feature when logging in is now working properly, saving you time on repeated logins.
These improvements enhance Hireology's usability and make your hiring experience more efficient. We're committed to providing you with the best possible tools!
A Game-Changing New Editor
Our new editor is your one-stop shop for crafting compelling job descriptions and messages to applicants. It’s available anywhere you can compose text:
🔠Spellcheck superstar: Our built-in spellcheck keeps your writing looking sharp by highlighting errors.
🧙Beaker AI writing wizard: Need help with that job description? Our AI can write, edit, or even translate your content. Plus, it optimizes job descriptions for SEO, so more people will see your amazing posts.
👷♀️Improved formatting: Make your writing pop with bold, italics, and easy-to-spot links.
🏗️Copy and paste perfection: Say goodbye to formatting nightmares. Our PowerPaste feature preserves your original look, no matter where you copied from.
Learn more about the new editor
Track Open Seats with Our Updated Jobs Page
List jobs with less steps and easily track open seats and department details directly within Hireology’s Job Creation Form. You can now create a job by clicking “Open a Job.” On the Job Details page, simply select the department to add an internal tag on the job listing. Specify the amount of positions to fill to keep track of open seats or select unlimited for evergreen jobs. Keep track if it’s a new, replacement or other in hire type.
🗄️Stay organized and informed. Your Jobs page will now display the number of filled seats for each position, giving you real-time insights into your hiring progress.
🙋Have existing open job? Update them with the seats and department to show these details. When the amount of seats are specified, a dash will appear.
Hireology Bug Fixes: Improved Functionality!
Here are some recent improvements we've made to Hireology to ensure a smoother experience:
🏠Accurate Addresses: The state address dynamic field now populates correctly when used, ensuring complete candidate information.
🌎Timely Interview Reminders: Interview reminder SMS and emails now go out at the correct times based on the interview time zone.
✅Correct Email for Background Check Ordering: When ordering a background check, you can now update the candidate's email address with confidence. The system will send the link to the confirmed email address, ensuring the candidate receives the information promptly.
🐜We also made two other bug fixes.
Fixes ✅
Applicants will sync with ClearCare for customers using the integration as expected.
When contacting applicants for an interview via the iOS mobile app, the correct applicant will be notified. Users must ensure they are using the the most up to date version of the iOS app.
Customers using the ADP integration will see applicants syncing to ADP as expected.
An error related to the user permissions "Can open new jobs" and "Can edit exiting jobs" has been resolved and permissions are working as expected.
When adding new locations to our onboarding vendor, Clickboarding, these locations will now sync as intended.
An issue that led users who ordered background checks to receive multiple email notification's when the candidate authorized the check has been fixed.
Users can log into the Hireology platform using SSO as expected.
Errors related to making comments on an applicants via the mobile app have been fixed. The comment will no longer be duplicated and will show in the intended profile.
When scheduling an interview, the scheduler will default to US cities, zip codes and time zones as expected.
New 🎓
We are thrilled to announce an exciting update to the Hireology Onboarding experience!
Digital onboarding will feature a brand-new, intuitive, and visually enhanced design. This update retains all the great features you love while making it even easier for you and your new hires to navigate the onboarding process.
Here’s what you can expect:
📱Mobile-Friendly Experience: Our new design is optimized for mobile devices, allowing your new hires to complete onboarding steps on the go.
✅Enhanced Usability: An intuitive interface ensures a smoother, faster onboarding process.
🤩Same Great Features: Continue to enjoy features such as customizable onboarding processes, automatic reminders, and seamless integration of personal contact information, bank details, tax forms, and employment verification.
Take a tour showcasing the updated candidate experience!
Fixes 🧰
An issue where offer letters with attachments showed duplicate attachments or new attachments were not included has been fixed.
Time logs for messages sent/received on the mobile app are now accurate.
Location access to email templates has been corrected.
The phone number field will now limit the user to 10 digits as expected when adding a candidate manually.
Candidate history tab will no longer show "advanced to candidate" after an interview is completed.
When disposition codes are required, users will no longer be able to bypass selecting a reason for declining.
You can now add or edit custom disposition codes with the edits saving as expected.
The locations overview will showcase the correct amount of open jobs at location accounts as expected.
When reapplying to a job, duplicate applicants will show a "duplicate" icon as expected.
You can send out text message campaigns via Hireology Referrals as expected.
Pre-screen survey status will show correctly as "Sent" when it has been sent out and "Send" when the candidate has not received the survey.
Formatting when printing an interview has been corrected.
An error when editing a default prescreen survey or interview that caused the "save and exit" button to be disabled has been corrected.
Applicant documents will be attached and load correctly when sharing candidate information via the "share" button.
Edits to the order of your job listings on your career site will now show edits.
The automated message received after an applicant uses TextApply or applies via a QR code thanking them for applying has been fixed.
New 🌱
Our new learning series, The Lab breaks down the Hireology ecosystem into three sections and offers more prescriptive tracks based on your goals!
Check out The Lab
Looking for a more prescriptive approach? Check out our business outcome specific tracks:
Fixes 🌈
An error stopping users from updating referral information within Hireology Referrals was fixed.
All background checks are now processes as expected.
Dynamic fields [Interview Start Date] and [Interview Date] were not displaying the correct information when pulling for interviews, this has now been resolved
Disposition codes are now available within all locations as expected.
There was an error with bonus settings for a specific Hireology Referrals integration, this is fixed.
A user that is not part of a hiring team can now schedule an interview on behalf of a hiring team member as intended.
Answers to custom application questions are now showing in the system as expected.
New 📱
New and Improved iOS and Android Mobile Apps are now available!
Hireology iOS app updates
Streamline login process with social single sign-on for easy access, enhance security with added protection, and ensure cross-platform consistency for efficient candidate management. Enable automatic updates for the latest version or manually update in the app store.
Android app updates
Review applicants from anywhere, communicate with candidates through email, text, or calls, collaborate with team members, track candidates easily, and update to the latest version on Android.
Download now for Android or iOS to start hiring faster today!
Fixes 👷♀️
When an applicant applies to multiple open roles across different locations, they will be treated as separate applicants as intended.
Email templates with full details are now available when reaching out to a candidate.
Email subject and body fields will auto-populate when sharing a job via email as intended.
Completed background checks will now show as "Completed" on a candidates profile.
New 🌷
Build a seamless hiring experience with Hireology + Adams Keegan!
As one of Adam’s Keegan’s preferred integration partners for applicant tracking systems (ATS), you can now seamlessly transfer candidate data as soon as a hire is made – allowing you to get your new hire housekeeping and front desk staff onboarded faster.
With this one-way integration, you will:
Give time back to your team and onboard new hires faster
Eliminate the need to enter data manually
Create a seamless experience for your new hires
Indeed + EEOC Information
If you have EEOC questions included on your roles application- candidates applying directly from Indeed or using Indeed Apply will be prompted to complete EEOC questions during their application process. Hireology will mark EEOC questions as such when sending to Indeed to ensure that sensitive information in applicants responses is handed appropriately on Indeed and in Hireology.
Learn more about EEOC data and Indeed
Fixes 👷♀️
An issue preventing referral emails from being sent to both the referral and the employee connector has been resolved
The referral rewards page will now load correctly
A issue that was preventing the users ability to apply a phone number for text apply has been resolved
Candidates that had been declined from a job previously were able to re-apply to the same job, we have now addressed and fixed this issue
Errors effecting the users ability to edit pay rate on the offer letter have been fixed
An issue that was causing background check status to display the incorrect status has been fixed
New ❣️
Automated Candidate Interview Reminders is here!
Users looking to increase productivity and reduce no show interviews, our interview reminders promptly sends automated notifications to candidates about their upcoming interviews, to help minimize time wasted on manual communications and missed interviews.
Fixes 🛠️
We resolved an incident that was not allowing applicants to submit their application via Indeed
Applicants will now be required to submit a resume, when applicable, when applying from Indeed
We fixed an issue around timezones and the interview scheduler. Timezones now function as intended
Offer letters are one again able to be re-sent to candidates after they have timed out
Candidate search will now yield results when using an internet browser on a mobile device as intended
We have resolved an issue that was not allowing hiring managers to save their notes in the “notes” section of the interview
Attachments sent from the candidate are now available within "My Messages" inbox as intended
We fixed an issue that was preventing the location banner at the top of the page to update with the current location after navigating from the "templates" page of settings
The MatrixCare "sync" button will now be available in a timely manner in the "hires" tab, if applicable
When manually scheduling an interview, the Google calendar invitation will, once again, generate the candidates full name as intended
SMS conversations in inbox will now display messages from most recent to oldest